Executive Assistant to CMD

Job Description:

Job Title: Executive Assistant to CMD

Reports To: Chairman and Managing Director (CMD)

Employment Type: Full-Time

Key Responsibilities:

1. Calendar Management:

• Efficiently manage the CMD’s daily, weekly, and monthly schedules.
• Coordinate and prioritize meetings, appointments, and events.
  2. Travel Monitoring:
• Track and monitor travel plans and itineraries.
• Ensure all travel-related details are communicated and organized.
  3. Documentation and Note-Taking:
• Take accurate notes during meetings and prepare concise summaries.
• Draft memos, emails, and other correspondence as required.
  4. Presentations and Reports:
• Prepare professional PowerPoint presentations, reports, and documentation.
• Assist in compiling and formatting data for CMD’s presentations.
  5. Contact and Diary Management:
• Maintain and organize CMD’s contacts and communication records.
• Keep an updated diary of important dates, deadlines, and events.
  6. Office Coordination:
• Act as the point of contact between CMD and internal/external stakeholders.
• Coordinate with teams to ensure smooth workflow and communication.

Qualifications and Skills:

• Education: Bachelor’s degree in any field (preferably in Business Administration or related disciplines).
• Experience: Minimum 2-5 years in a similar role, preferably in a geotechnical or civil engineering company.
• Communication: Excellent verbal and written communication skills in English.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Personal Attributes:

• Highly organized and detail oriented.
• Presentable and professional demeanour.
• • Strong interpersonal and multitasking abilities.
  • Ability to handle confidential information with discretion.
  • Agility to handle any urgent unplanned activities sometimes.

  Preferred Candidate:

  • Female candidate with a polished and professional appearance.
  • Strong problem-solving skills and the ability to work independently.
  • Willingness to adapt to a dynamic work environment.