Project Coordinator

Job Description:

JOB TITLE: Project Coordinator- Shipyard Studies
LOCATION: MUMBAI (Work from home) / BANGALORE (Work from office) ( First preference for
Mumbai location and second preference for Bangalore location candidates)
EDUCATION: Bachelor’s degree in engineering, Marine Studies, Project Management, or related
discipline
EXPERIENCE: 3–5 years of experience in infrastructure or industrial project coordination, preferably
in shipbuilding, port, or marine sectors
GENDER: Male Candidates only
DEPARTMENT: Bd/ Marine Consultancy Services
REPORTS TO: Director Engineering/ Manager/Asst Manager
JOB TYPE: Permanent Role
WORKDAYS: Monday To Friday

1. Role Overview:
The Project Coordinator- Shipyard Study will be responsible for coordinating all
activities related to the planning, research, data collection, and reporting for shipyard
feasibility, expansion, or modernization studies. The role involves supporting multi-
disciplinary teams in delivering high-quality technical, financial, and strategic
assessments aligned with client expectations and industry best practices.
2. Key Responsibilities:
 Project Coordination & Scheduling
o Develop and maintain detailed project schedules, activity trackers, and
milestone charts.
o Coordinate cross-functional teams, subcontractors, and clients to ensure
timely delivery of tasks and milestones.

 Proposal Preparation
o Support preparation of technical and commercial proposals, including
capability decks, team profiles, methodology, pricing inputs, and
compliance checklists.
o Coordinate with internal departments and consultants to compile proposal
documentation in response to RFPs, EOIs, and tenders.
o Ensure timely submission of high-quality proposals, maintaining version
control and formatting standards.

 Data Collection & Analysis

o Gather technical, operational, and financial data from internal databases,
client sources, and public information.
o Assist engineering and strategy teams in preparing inputs for layouts,
production capacities, manpower models, utility demands, and capex
estimates.

 Documentation & Reporting
o Draft and compile study documents including feasibility reports, gap
analyses, risk assessments, and benchmark studies.
o Manage internal reviews and coordinate submission of draft and final
deliverables to clients.
 Stakeholder Communication
o Serve as the communication bridge between internal teams, external
experts, and client representatives.
o Organize project meetings, record minutes, follow up on action items, and
track client queries/responses.

 Support for Technical & Commercial Activities
o Maintain trackers for layouts, equipment lists, scope matrices, and BOQ
submissions.
o Assist in preparing presentations and review materials for client meetings
or internal reviews.
3. Qualifications & Experience:
 Bachelor’s degree in engineering, Marine Studies, Project Management, or
related discipline
 3–5 years of experience in infrastructure or industrial project coordination,
preferably in shipbuilding, port, or marine sectors
 Experience with technical/commercial proposal development is essential
 Exposure to shipyard layouts, production planning, or capital project feasibility is
an advantage
4. Key Skills:
 Strong coordination, multitasking, and organizational skills
 Proficiency in report making and presentations required
 Excellent written and verbal communication
 Proficient in MS Office (Word, Excel, PowerPoint, Project); familiarity with
AutoCAD and proposal tools is a plus

 Understanding of shipyard operations, EPC processes, and infrastructure
planning desirable

About Company: Conceptia is an ISO 9001-2015 certified India-based multi-national
engineering and consulting firm that helps demanding customers to successfully execute the
most complex engineering projects in a most reliable and cost-effective way. Our
engineering services extended to the following domains
 Naval Architecture and Marine Engineering.
 Oil & Gas and Process Plant Engineering using Aveva - Marine/Plant port folio.
 Virtual Product Development and Detail engineering.
 Engineering Analysis (FEA).
 Project Lifecycle Management (PLM) solutions for Ship owners.
 Technical Publishing
 Solar & Renewable Energy Solutions

Website: https://conceptia.in