Executive Assistant to Chairman

Executive Assistant to Chairman

1 Nos.
117598
Full Time
1.0 Year(s) To 4.0 Year(s)
3.60 LPA TO 4.20 LPA
Admin/Secretarial/Front Office
FMCG/Foods/Beverage
Any - Any Graduation
Job Description:

Planning, scheduling & coordinating appointments & meetings, providing
reminders, maintaining & updating diary of daily commitments & weekly
calendar on a proactive basis.
 Interacting with & rendering assistance to select HNI & VIP customers,
coordinating certain critical Outdoor Catering & party Orders, VIP
reservations, etc.
 Receiving calls, taking messages, screening & prioritizing calls & mails.
 Taking down dictations & appropriately drafting data points &
correspondences, proactively responding to queries received through
calls/mails based on feedback & preferences conveyed by the Chairman.
 Preparing, editing & compiling agendas, minutes, correspondences &
presentations.
 Organizing & maintaining files, documents as well as other office records,
both offline & online, preserving & safeguarding confidential data &
documents in an efficient manner.
 Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of
the Chairman & other senior executives, coordinating with outstation visitors
& proactively looking after their boarding & lodging arrangements, based on
preferences conveyed by the Chairman.
 Undertaking primary as well as secondary research & accordingly, developing
briefs, reports & presentations as per pre-determined timelines.
 Proactively observing & recording various discussions/conversations
undertaken by the Chairman from time to time & accordingly, framing action
plans.
 Managing communication pertaining to projects, new launches as well as
other such expansion & diversification undertakings that directly come under
the purview of the Chairman.
 Imparting induction & training to select employees hired for functions that are
directly or indirectly associated to those of the Chairman’s office.
 Coordinating with outstations suppliers & vendors (China, Italy, etc.)
quotations, purchase orders, purchase/ delivery Payment’s.
 Responding to various inquiries - internal as well as external, acting as a point
of contact between the Chairman& other employees, tracking the work plan
allocated to certain employees by the Chairman& monitoring timelines with
regard to the same.
 Organizing & maintaining files, documents as well as other office records,
both offline & online, preserving & safeguarding confidential data &
documents in an efficient manner.
 Negotiating with various suppliers, vendors & contractors, receiving
competitive quotations, making comparisons, making purchases of materials
& supplies based on feedback received from the Chairman.

 all coordination pertaining to maintenance, upkeep & repairs of corporate as
well as outlet & store infrastructure (on a case to case basis), as per directions
& preferences issued by the Chairman from time to time.
 Undertaking primary as well as secondary research & accordingly, developing
briefs, reports & presentations as per pre-determined timelines.
 Proactively observing & recording various discussions/conversations
undertaken by the Chairman from time to time & accordingly, framing action
plans.

Note: It’s Special Requirement for EA:
 EA has to work for 09 hours in a day according to the assigned shift.
 EA will not get any National Holiday /Declared Holiday/leaves (SL/CL/PL).
EA will not get compensatory off for National Holiday or Declared Holiday
he/she has worked on.
 C/off will be availed in case EA has worked on his/her week off for the said
week. It should avail within thirty days and it should not be clubbed with
weekly off.
 EA will get only one weekly off once in a week, it may be any one day in a
week (Monday to Sunday).
 Management has reserved all the rights to take decision time to time if
required.

Company Profile

Established in 1989, this brand has grown into one of the most recognized destinations for authentic vegetarian Italian fine dining in India. With a presence spanning multiple cities and countries, it is known for bringing traditional recipes, premium ingredients, and a warm dining experience to its patrons.

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