Company Secretary

Job Description:

Job Summary:

The Company Secretary ensures legal and regulatory compliance, manages board meetings, maintains statutory records, and advises the company on good corporate governance practices. In a manufacturing setup, the role also involves coordination with government bodies, handling industrial compliances, and supporting finance/legal teams in licensing and reporting.

Key Responsibilities:

Statutory Compliance & Corporate Governance:

• Ensure compliance with the Companies Act, SEBI regulations, FEMA, and other applicable laws.

• Maintain statutory registers and records (Minutes Book, Register of Members, etc.).

• File necessary forms and returns with the Ministry of Corporate Affairs (MCA), Registrar of Companies (ROC), and other regulatory bodies.

• Organize and record Board Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).

• Draft board resolutions, notices, and meeting minutes.

Legal, Admin & Secretarial Functions:

• Advise the Board and management on legal and compliance matters.

• Draft and vet agreements, contracts, and MOUs in coordination with legal counsel.

• Maintain compliance with industrial and environmental laws (Factories Act, Labour Laws, Pollution Control Board, etc.).

Liaisoning & Coordination:

• Liaise with government departments, regulatory authorities, and external stakeholders.

• Coordinate with auditors, consultants, and legal advisors for compliance matters.

Reporting & Documentation:

• Prepare reports for the Board and regulators as needed.

• Monitor changes in legislation and regulations relevant to the manufacturing industry and advise management accordingly.

Support in Finance and Licensing (Optional based on structure):

• Assist in regulatory filings related to finance (e.g., borrowings, investments, FEMA).

• Support with licensing, permits, and renewals related to plant operations.

Qualifications & Skills:

• Qualified Company Secretary (ICSI membership required).

• 3–7 years of relevant experience, preferably in a manufacturing or industrial company.

• Strong knowledge of Company Law, SEBI guidelines, and corporate governance practices.

• Good drafting, communication, and presentation skills.

• Ability to work independently and manage multiple compliances and deadlines.