executive assistant

Job Description:

Job Description: Executive Assistant

Position Title: Executive Assistant
Location: KOLKATA
Job Type: Full-Time
Reports To: 

Job Overview:
We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to senior executives. The ideal candidate will have a minimum of two years of experience in a similar role, with the ability to manage multiple tasks simultaneously, work independently, and handle confidential information with discretion. The Executive Assistant will play a critical role in streamlining executive operations and ensuring smooth communication within the company.

Key Responsibilities:

• Executive Support:
  Provide comprehensive administrative support to senior executives, including managing schedules, arranging meetings, and handling correspondence.

• Calendar Management:
  Organize and prioritize appointments, meetings, and travel arrangements, ensuring efficient time management for executives.

• Travel Coordination:
  Coordinate travel itineraries, bookings, and accommodations for business trips, ensuring all logistics are handled in a timely manner.

• Document Preparation:
  Prepare and review reports, presentations, and other documents for meetings and projects, ensuring accuracy and clarity.

• Communication Liaison:
  Serve as the point of contact between executives and internal/external stakeholders, managing phone calls, emails, and other communication channels.

• Event Coordination:
  Organize company events, conferences, and meetings, including logistics, venue booking, and other necessary arrangements.

• Project Support:
  Assist with special projects and tasks as needed, helping to coordinate resources and timelines to ensure successful outcomes.

• Confidentiality & Discretion:
  Handle sensitive information with the highest level of confidentiality and integrity.

• General Office Support:
  Assist with general office administration, including ordering supplies, maintaining filing systems, and ensuring office equipment is operational.

Requirements:

• Education:
  A Bachelor’s degree or equivalent experience in Business Administration, Communication, or a related field is preferred.

• Experience:
  Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role supporting senior-level executives.

• Skills:

  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Ability to work independently and handle multiple tasks under tight deadlines.
  • Exceptional attention to detail and problem-solving skills.
  • High level of professionalism and confidentiality.

• Personal Attributes:

  • Proactive and self-motivated.
  • Strong interpersonal skills with a collaborative approach.
  • Ability to remain calm and composed under pressure.