COMPANY SECRETARY

Job Description:

Company Secretary Roles and Responsibilities 

The roles and responsibilities of a company secretary are diverse, encompassing a blend of legal, administrative, and governance duties. They serve as the linchpin in ensuring the smooth operation of the board and compliance with legal and statutory requirements. Here are the key aspects of the job description of company secretary in India: 

• Board Meetings Management: Organise and facilitate board meetings, including scheduling, preparing agendas, and minute taking. Ensure that board procedures are followed rigorously. 

• Compliance Oversight: Oversee the company’s compliance with legal and regulatory requirements. This includes updating and managing statutory books, such as registers of members, directors, and secretaries. 

• Corporate Governance: Advise the board on governance matters, helping to ensure that the company adheres to the highest standards of corporate governance. 

• Communication with Shareholders: Manage shareholder relations and communication, including producing annual reports and organising the company’s Annual General Meeting (AGM). 

• Record Keeping: Maintain essential company documents such as the certificate of incorporation, legal documents, statutory registers, and meeting minutes. 

• Policy Management: Update and administer company policies to ensure they comply with legal standards and reflect the company’s objectives. 

• Financial Reporting: Assist in financial reporting and auditing processes, ensuring accuracy and compliance with the financial dynamics of the corporate. 

• Legal Advisory: Provide legal guidance on matters affecting the company, ranging from contracts to mergers and acquisitions. 

• Corporate Secretarial Services: Handle various corporate secretarial duties, including filing corporate returns, maintaining company seals, and managing company insurance. 

• Risk Management: Participate in identifying and managing corporate risks, ensuring that the company has adequate risk management practices in place. 

These responsibilities highlight the integral role of a company secretary in steering a company towards operational excellence and legal compliance.