Executive Assistant to CEO

Job Description:

Position Overview:
We are seeking an experienced and highly organized Executive Assistant to support our CEO in a dynamic real estate environment. The ideal candidate will be proactive, resourceful, and possess exceptional communication and organizational skills. This role requires a high level of discretion and the ability to handle confidential information with professionalism.

Key Responsibilities:

Calendar Management:

Efficiently manage and prioritize CEO's calendar, including scheduling meetings, appointments, and conference calls.
Coordinate travel arrangements and accommodations as needed.

Communication Liaison:

Serve as the primary point of contact for internal and external communications on behalf of the CEO.
Draft and prepare correspondence, emails, reports, presentations, and other documents.

Meeting Support:

Prepare agendas, materials, and presentations for meetings attended by the CEO.
Take minutes and ensure follow-up on action items from meetings.

Information Management:

Maintain and organize electronic and physical files, ensuring easy access and retrieval of information.
Conduct research and compile data as required for various projects and reports.

Administrative Support:

Handle incoming calls, inquiries, and requests with professionalism and discretion.
Manage expense reports, invoices, and other financial documents.

Project Coordination:

Assist in coordinating special projects and initiatives as assigned by the CEO.
Monitor project timelines and deliverables to ensure deadlines are met.

Confidentiality and Discretion:

Handle sensitive information and confidential matters with the utmost professionalism and discretion.

Qualifications:

Proven experience as an Executive Assistant or similar role supporting C-level executives, preferably within the real estate industry.
Excellent organizational and time management skills with the ability to prioritize tasks and anticipate needs.
Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
High degree of integrity and ability to handle confidential information appropriately.
Bachelor's degree preferred, but not required with relevant experience.

Attributes:

Proactive and resourceful, with a strong sense of initiative and problem-solving ability.
Exceptional attention to detail and accuracy in all tasks.
Ability to thrive in a fast-paced environment and manage multiple priorities effectively.
Professional demeanor and excellent verbal and written communication skills.