Executive Officer

Job Description:

Job Description – Executive
Locations: Raipur (Chhattisgarh State Office)
Job Purpose
The Executive will be responsible for supporting the operations and activities of in Durg and Bilaspur, ensuring effective chapter coordination, member engagement, event execution, stakeholder management, and administrative
support.
Key Responsibilities
1. Chapter Coordination &; Operations
 Coordinate day-to-day activities of the Yi chapters in Durg and Bilaspur.
 Work closely with chapter Chairs, Co-Chairs, Executive Council members and officials.
 Organize chapter meetings, prepare agendas, record minutes and follow up on action points.
 Ensure timely execution of chapter initiatives and activities.
2. Membership Development &; Engagement
 Support membership growth through identification and outreach to prospective members.
 Maintain regular communication with existing members and ensure active participation.
 Coordinate membership onboarding, renewals and database management.
 Strengthen member relationships through networking and engagement activities.
3. Event Planning &; Execution
 Plan and coordinate conferences, workshops, leadership sessions, networking events and community initiatives.
 Liaise with speakers, vendors, venues, sponsors and participating organizations.
 Manage event invitations, registrations, logistics and on-ground execution.
 Prepare post-event reports, feedback summaries and documentation.

4. Project &; Initiative Management
 Support Yi initiatives related to youth leadership, nation building, entrepreneurship, innovation and social development.
 Coordinate with schools, colleges and other institutions for Yi Yuva and Thalir activities.
 Monitor project progress, timelines and deliverables.
 Support implementation of national and regional Yi initiatives at the chapter level.
5. Stakeholder &; Partnership Management
 Build and maintain relationships with educational institutions, industry representatives, government bodies and community organizations.
 Identify opportunities for collaborations, partnerships and sponsorships.
 Facilitate communication between chapter leadership and external stakeholders.
6. Reporting &; Administrative Support
 Maintain chapter records, membership data, event calendars and activity reports.
 Prepare presentations, proposals, meeting notes and other official communications.
 Coordinate with regional and national teams for reporting and operational requirements.
 Assist with budget tracking, invoices and payment coordination as per organizational procedures.
Educational Qualifications &; Experience
 Graduate in any discipline; MBA or postgraduate qualification in Management,
Marketing, Communications or related fields preferred.
 Preferably 2–5 years of experience in event management, programme coordination, membership engagement, relationship management or similar roles.