Job Description:

Job Description – Purchase Executive

Position: Purchase Executive

Industry: Manufacturing

Location: Kolkata

Experience: 3–6 Years (Manufacturing Industry Preferred)

Job Summary

We are seeking a Purchase Executive with experience in procurement and vendor management within a manufacturing environment. The candidate should possess strong knowledge of ERP systems and advanced Excel and be capable of handling end-to-end purchasing activities, ensuring timely procurement of materials, cost optimization, and uninterrupted production operations.

Key Responsibilities

• Manage procurement of raw materials, consumables, packaging materials, and other production-related requirements.
• Generate and process Purchase Requisitions (PRs) and Purchase Orders (POs) through the ERP system.
• Identify, evaluate, and develop vendors to ensure quality, cost-effectiveness, and timely delivery.
• Obtain quotations, negotiate prices, and finalize commercial terms with suppliers.
• Monitor inventory levels and coordinate with production, stores, and planning teams for procurement requirements.
• Track order status and follow up with vendors to ensure on-time delivery.
• Maintain procurement records, vendor databases, and purchase documentation.
• Analyze purchase data and prepare MIS reports using Excel.
• Coordinate with accounts for invoice verification and payment follow-ups.
• Ensure compliance with company procurement policies and audit requirements.
• Support cost reduction initiatives through effective sourcing and negotiation.

Required Skills

• Strong knowledge of ERP systems (SAP, Oracle, Tally ERP, Microsoft Dynamics, or similar).
• Advanced proficiency in MS Excel (VLOOKUP, HLOOKUP, Pivot Tables, XLOOKUP, MIS Reporting, Data Analysis).
• Vendor management and negotiation skills.
• Understanding of inventory management and procurement processes.
• Good analytical and communication skills.
• Knowledge of manufacturing procurement practices.

Qualifications

• Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, or related field.
• Additional certification in Supply Chain or Materials Management will be an advantage.

Preferred Candidate Profile

• Experience in a manufacturing company is mandatory.
• Ability to handle multiple vendors and procurement activities simultaneously.
• Strong commercial acumen with a focus on cost control and process efficiency.
• Hands-on experience in ERP-based procurement and reporting.