Executive assistant- Female

Job Description:

Key Responsibilities

1. Administrative Support

• Manage executive’s calendar, appointments, and travel arrangements.

• Schedule and coordinate meetings, conferences, and events.

• Draft, review, and manage correspondence, reports, and presentations.

• Maintain confidential files and records.

2. Communication Management

• Act as the first point of contact between executives and internal/external stakeholders.

• Screen phone calls, emails, and inquiries, and handle them when appropriate.

• Draft professional emails, memos, and official communications.

3. Meeting & Event Coordination

• Prepare agendas, minutes, and presentations for meetings.

• Ensure executives are briefed with necessary background materials.

• Coordinate logistics for board meetings, client visits, and company events.

4. Project & Task Management

• Assist in planning and monitoring ongoing projects.

• Track deliverables, deadlines, and follow up on action items.

• Conduct research and prepare summaries or reports for decision-making.

5. Travel & Logistics

• Arrange domestic and international travel, visas, and accommodations.

• Prepare travel itineraries and expense reports.

• Ensure cost-effective and smooth travel plans.

6. Confidential & Strategic Support

• Handle sensitive information with discretion.

• Support executives in strategic decision-making by providing data and insights.

• Act as a liaison between the executive and senior management teams.

Required Skills

• Strong organizational and multitasking skills.

• Excellent communication (verbal & written).

• Proficiency in MS Office/Google Workspace.

• Time management and problem-solving ability.

• Professional discretion and confidentiality.