Documentation executive- Male

Job Description:

Job Description :
1. Co-ordination with weighbridge staff/audit staff/accounts staff so that work can be
done smoothly.
2. If any mistake done by user in data entry that should be mailed to it/vnvcs team and
to be solved immediately.
3. Reporting to senior staff & management on daily basis regarding work related
issue/work completion so that work can be done smoothly.
4. Helpful to team member & to guide new staff if they are facing any work-related
issue.
5. Provide details to lines/customs/senior staff if they demand any report/details.
6. Monitoring & responding email on regular basis –> like enblock, scanning list mail,
terminal storage, bms mail (damage cargo/container/short-excess cargo), and cha-
importer mail, off hire container request, e-do, liner mail, empty repo mail, any
report required by lines/customs etc...
7. Update short/excess weighment report on daily basis & mail to liner inward to
custom on daily basis
8. Cross check weighment done status with gate in report on daily basis , if weighment
not done then please inform transport/operation team to do weighment on
immediate basis.
9. If scanning slip not received from driver/security person then do please co-ordinate
with security/transport team to find out slip & store with us for further process.
10. Update enblock pendency on daily basis with more accuracy.
11. If we do not receipt IAL from concern line then please do co-ordinate with liner &
receipt the IAL.
12. Update every enblock data in mag system prior vessel berth or upon arrival of vessel.
13. Update scanning list in mag prior container gate in at cfs.

14. If scanning request received from CHA then update in system & please inform
transport/operation team to move for scanning on prior basis.
15. Follow up with terminal for enbock delivery & co-ordinate with our
transport/operation team for clear enblock pendency with smoothly to avoid
terminal storage charges.
16. Handover import laden container pendency copy to security person/bms team in
twice day or shift wise for physically survey of the containers.
17. Update scanning pendency excel sheet on daily basis & follow up with transport &
operation team if container scanning not done of selected containers.
18. If empty containers selected for scanning, then intimate to transport & operation &
gate team on verbally/written & hard copy hand over to security team for checking
purpose upon arrival at CFS gate.
19. If empty container received with scanning mismatch then instruct bms/security team
to take photograph before gate in & stored photographs in our system.
20. Handover weighment slip of import containers to c.h.a. when c.h.a person approach
with us.
21. Handover scanning slip of import containers to c.h.a. when c.h.a person approach
with us.
22. Shift wise pending work handover must be done on daily basis without fail.
23. Update import nomination figure (which we received from party/cha) of import
enblock on daily basis.
24. Cross check scanning slip with mag system report, if found any mismatch then rectify
error in mag, do it on daily basis without fail.
25. Update weekly summary of liner wise import containers gate in details on timely
basis.
26. Prepare siib(custom) report on daily basis & mail to sib on daily basis without fail.
27. Daily liner reporting like-msc /mis report& in case revised when system generated
auto mail not sent or any discrepancy in auto liner report then prepare manual liners
report & sent to liners id's.
28. Update 24 hrs enblock pendency report/daily empty inventory/stuffing pendency
report & mail+ whatsapp to management.
29. Monthly liner reporting as per liner requirement.