Office Admin

Job Description:

Job Summary:
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will have at least 2 years of experience in office administration, strong proficiency in Microsoft Office (especially Excel), and excellent communication skills. The Office Administrator will be responsible for supporting daily office operations, managing administrative tasks, and ensuring smooth communication across departments.

Key Responsibilities:

• Manage day-to-day office operations, ensuring efficiency and organization.
• Handle general administrative duties, including answering phones, managing emails, scheduling appointments, and greeting visitors.
• Maintain office supplies and equipment inventory, ordering new items as needed.
• Assist in preparing and organizing documents, reports, presentations, and other office materials.
• Prepare, track, and process invoices, purchase orders, and other financial documents.
• Manage scheduling for meetings, conferences, and travel arrangements for staff.
• Maintain accurate filing systems (both physical and digital) for office records and documents.
• Ensure effective communication between departments, handling inquiries and assisting staff with requests.
• Perform data entry and assist in the management of databases and spreadsheets, particularly in Excel.
• Assist with HR-related tasks such as onboarding, maintaining employee records, and handling basic payroll duties.
• Coordinate and support special projects and events as needed.
• Ensure compliance with office policies, procedures, and safety regulations.
• Support other administrative staff and assist with ad-hoc tasks when required.

Qualifications:

• Minimum of 2 years of experience in office administration or a related role.
• Strong proficiency in Microsoft Office Suite, especially Excel (pivot tables, v-lookups, formulas, etc.).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Positive attitude with the ability to work independently and as part of a team.
• Basic knowledge of office equipment (printers, scanners, etc.).
• Ability to maintain confidentiality and handle sensitive information appropriately.